See Who Is Doing What in Jira, and Who Is Free Next
One timeline for every person and every team, across all your Jira projects. Drag work to where there is room, see overload before it lands, and plan around time off.
Sample Planner timeline for a company of 105 people in 14 teams. Zoom from all teams, with planned hours per team and week, to one team with hours per person and day, and to one person with every Jira issue, booking and day off on the timeline.
What Planner Is
ActivityTimeline is a resource planning, capacity management and time tracking app for Jira. Planner puts every person's and every team's Jira work on one timeline, next to the time they really have.
Who is doing what?
Who is free next?
Who is about to be overloaded?
Every person, every project
All of a person's Jira work, whatever project it comes from, on one timeline you plan on directly.
Overload before it happens
Planned hours under every name turn red the moment someone has more work than time.
Time off that counts
Vacations, days off and holidays come out of capacity before you assign anything.
From the quarter to the day
Plan by team while you only know the demand, then hand the work down to people.
The Questions Planner Answers
They come up in almost every first conversation with a PMO, a resource manager or a delivery lead. Pick yours: each one is shown on the same sample team.
Eight questions Planner answers, each with a small Planner view: who is doing what across all Jira projects, who is free next week, who will be overloaded, time off, team planning, Bookings and Placeholders, issue parts and milestones.
Scheduling
“Planning lives in a spreadsheet that is out of date the day after.”
Drag Work to Where There Is Room
Every person's Jira issues sit on their timeline, with the hours planned for each day right under their name. Drop an issue on a day and the numbers change as you let go.
Capacity planning in Jira with ActivityTimelineUsers view of the Product team for 16 to 20 November 2026. Drag the unscheduled issue APP-70 onto a day with room, open a person's hours for one day, and open any bar as an Issue Card.
Drag to schedule
Drop a Jira issue from the issue panel onto a person or a team, then drag it again to move it.
Resize to change dates
Pull either end of a bar to stretch or shorten the work.
Act from the Issue Card
Open, Estimate, Schedule, Split or Log Work from the bar itself.
New Task
Create a Jira issue straight onto someone's timeline.
Every Jira project on one screen
Issues from all your projects land next to the person doing them.
Filter the issue panel
Find unscheduled work by project, assignee, status or sprint.
Workload
“I find out someone is overloaded when the deadline slips.”
See Overload Before It Happens
Planned hours sit under every name and turn red the moment someone has more work than time. Tom's week fits. Give him Friday off and watch his Friday work land on Thursday.
Workload under every name
Planned hours for each day, for each person and each team, next to their capacity.
Time off moves the work, not the deadline
When a day disappears, its hours move to the person's other days, and any day that can't hold them turns red.
Rebalance in one move
Drag the work to someone with room, or share it between two people.
Tom Hughes's week of 16 November: 38 of 40 hours planned. Adding a Day Off on Friday moves Friday's 7 hours onto Thursday, and the week becomes 119% of his capacity.
Time off for the Product and Platform teams over the next four weeks. Vacations and days off reduce each person's capacity in the weeks they happen.
Availability
“Our plan ignores vacations, holidays and part-time people.”
Plan Around Real Availability
Time off sits on the same timeline as the work. When someone is away, their capacity drops for those days, so you see it before you assign anything.
Time off that counts
Vacation, Day Off and Sick Leave take hours out of capacity. Vacations can go through approval first.
Holidays in place
Public holidays land on the timelines of the people they apply to, so a team spread across countries plans on the right days.
Real working days
Overtime adds capacity, and part-time people plan on a shorter day.
Skills and positions
“I need someone who knows TypeScript for ten hours next month. Who is actually free?”
Find the Right Person, Not Just a Free One
Every person carries their position and their skills with a level. Group the plan by team, skill or position, and the free time for the weeks ahead sits next to each name, so you staff work by fit and by time at once.
Skills in JiraJira teams with ActivityTimelinePeople grouped by skill, position or team, with free hours for the next four weeks. Pick a staffing request to see who has the skill and the time.
Skills with levels
Each skill has a level, so "knows it" and "leads it" are different filters.
Positions and teams
Plan by role across teams, or by team across roles.
Free time ahead
Capacity left after time off and planned work, week by week, next to every name.
Product team for the week of 7 December with Bookings and Placeholders. Approving a Placeholder turns it into a Jira issue without changing anyone's workload.
Future work
“We need to reserve people for work that isn't in Jira yet.”
Hold Time for Work That Isn't in Jira Yet
Not all demand starts as a Jira issue. Bookings and Placeholders hold people's time, and both count toward their workload from the day you add them.
Bookings
Reserve hours per day for a project or an activity, for one person or a whole team, once or on repeat.
Placeholders
Stand in for expected work and try out who could take it, and when.
Approve to make it real
When the work is confirmed, approve the Placeholder and it becomes a Jira issue.
Shared work
“One issue, three people. Jira has one assignee.”
Share One Jira Issue Between Several People
Split a Jira issue into parts. Each part has its own person, dates and hours, and every part stays tied to the original issue.
Split where you plan
Shift and drag on a bar, or use Split on the Issue Card.
Each part, its own person
Every part counts toward the workload of the person who has it.
Still one Jira issue
The parts stay tied to the original issue, so the work is tracked in one place.
Splitting the Jira issue APP-64 into three parts for Tom Hughes, Maya Ortiz and Lena Fischer, so nobody is over capacity in the week of 23 November.
Product team for the week of 23 November with Sprint 24 and Release 2.4 above the timelines. Show every issue, or one bar per project for each person.
The big picture
“The release date is in one tool and the plan in another.”
Keep the Sprint and the Release in View
Milestones sit above the timelines, so every scheduling decision is made with the sprint, the release and the deadline in sight.
Milestones, sprints and releases
Your own milestones, sprints, Jira versions and due dates, above the people who deliver them.
Aggregated view
Sum up each timeline by project, epic, status, priority or type.
Saved Dashboards
Keep a team, a period and your filters, and come back to them in one click.
Two Planning Routines Teams Run in Planner
One every week, one every quarter. Pick a routine and step through it on the sample company.
Two planning routines on the sample company: the weekly sprint rebalance in Team with Users, and the quarterly forecast in the Teams view with Bookings and Placeholders.
Where Planner Fits
ActivityTimeline has five modules that share one plan and one set of worklogs. Planner is where the plan is made. The other four pick it up.
1
Plan
Planner
Every person's and every team's Jira work on one timeline.
You are here
2
Track
Workspace
Each person sees their week and logs time in seconds.
Open Workspace
→
3
Approve
Timesheets
Review, approve and lock the time your team logs.
Open Timesheets
→
4
Analyze
Reports
Forecast capacity and compare planned with actual.
Open Reports
→
5
Budget
Finances
Turn logged time into cost, revenue and margin.
Open Finances
→
Questions About Planner
Answers about planning people, teams, time off and future work in ActivityTimeline Planner.
Still have a question?
Contact us through the support portalKnow Who Is Free Next Before You Promise the Date
Start a 30-day free trial on your own Jira projects, or see Planner in a live demo with a product specialist.
Questions first?
Contact us through the support portalPlanner, Team with Users view of the Platform team for 16 to 20 November 2026.
