Resource Utilization and Planned vs Actual Reports for Jira
ActivityTimeline Reports shows each person's planned work against available capacity, who with a given skill is free, and how estimates compare with time spent across your Jira projects.
Resource Utilization Forecast for a sample product team, from 11 November to 13 December 2026: each person's planned work against available capacity, by day, week or month, in percent or hours. Tom Hughes is at 150% in the week of 23 November, and Lena Fischer has 35 hours free in the week of 30 November.
What ActivityTimeline Reports Does
ActivityTimeline Reports turns the work planned across your Jira projects, and the time your team logs, into answers a manager can act on.
Who is overloaded in the coming weeks, who with the right skill is free, where each project's time goes, and which estimates missed.
ActivityTimeline is a resource planning, capacity management and time tracking app for Jira. Reports reads the plan your team keeps in Planner and the time it logs in Jira.
How the Reports module worksWorkload forecast
Each person's planned work against available capacity, week by week, with time off already taken out.
150%
Tom Hughes, week of 23 Nov
See the forecast →
Availability by skill and position
Free capacity by skill, level and position, so you know who can actually take the work.
35 h free
Lena Fischer, week of 30 Nov
Find free people →
Project allocation
Who is committed to which project, and how a team's time splits across projects.
44 h
Daniel Weber on two projects, week of 23 Nov
See the allocation →
Planned vs actual
Estimates against time spent, issue by issue or rolled up, against a deviation you set.
+62.5%
APP-53 against its estimate
Check the estimates →
Numbers from the sample team in the screens below.
Which Report Answers Your Question?
Pick the question you get asked most. Each one has a report built for it, shown here on the same sample team.
Seven questions managers ask, each with the report that answers it:
Who will be overloaded in the next four weeks? The Resource Utilization Forecast.
Who with the right skill is free? The Skill Availability Report.
Who is committed to which project? The Project Resources Forecast.
Where did the team's time go last month? The Team Utilization Pie Chart.
Which estimates were wrong? The Planned vs Actual Report.
Who is out, and when? The Leave Report.
Can leadership see this without opening the app? Reports and charts as Jira dashboard gadgets.
Team Capacity Chart for the sample Product team, 16 November to 13 December 2026: total available capacity, the hours planned on Web Store and Mobile App, and the capacity left each week. Click a week to see the people and the work behind it.
Workload and capacity
“I find out the team is overloaded when someone is already drowning.”
Team Capacity and Workload Forecast
ActivityTimeline Reports forecasts each team's workload against its available capacity, week by week, from the Jira issues, bookings and placeholders already on people's timelines. Click any week to see who is behind the number and which work fills their hours.
Try it on the sample team
1
Open the busiest week
One week is over 100%
2
Click a person
See the work behind their hours
3
Switch to Month
The same hours roll up
Forecast by person or team
Team totals on top, every person underneath, so overload is never hidden in an average.
Weeks or months ahead
Day, week or month columns, for the next four weeks or the next quarter.
Hours or percent
Planned hours, or utilization: the share of available capacity already planned.
Time off counted
Vacations, days off and holidays come out of available capacity before anything is planned.
By project, epic or any Jira field
Break the forecast down to see what fills the hours.
Web or Excel
Read it in the browser or download it as a spreadsheet for the planning meeting.
Availability
“We have free hours on paper, but not the right people.”
Resource Availability by Skill, Position and Leave
ActivityTimeline Reports shows how much free capacity each person has, grouped by skill, skill level or position, week by week. Vacations and days off are already taken out, so the availability reports and the Leave Report agree on who is actually there.
By skill and level
Pick a skill such as Kubernetes or Java and see who has it and how much of their time is still free. In the sample team, Lena has most of the week of 30 November free, and Sam frees up the same week.
By position
Check whether a backend developer or a designer is free before you promise a start date.
Leave in the same picture
The Leave Report shows who is out and when. The Vacations Report shows each person's allowance and what is left.
Skill Availability Report for the sample team, 16 November to 13 December 2026: free capacity by skill, such as Kubernetes, Java or TypeScript, or by position, such as DevOps, Backend or Frontend, with the Leave Report for the same four weeks.
Detailed Project Resources Forecast for the sample Web Store, Mobile App and Platform Ops projects, 16 November to 13 December 2026, with the Team Utilization Pie Chart for the Product team: logged time for October, or planned work for the weeks ahead.
October, logged: Web Store took 56.71% of the team's 462 hours.
Projects and shared people
“Two projects want the same specialists. I can't see who is committed where.”
Project Allocation and Team Utilization
The Project Resources Forecast turns the plan around: for each project, who is allocated and how many hours, week by week. The Team Utilization Pie Chart shows how a team's time splits across projects, for the weeks ahead or for a month that has already happened.
Shared people in plain sight
Daniel has 16 hours on Web Store and 28 on Platform Ops in the week of 23 November. That is 44 hours in a 40-hour week.
Past and future in one chart
Logged time for last month, planned work for the next four weeks. October went 57% to Web Store; the plan puts 62% on Mobile App.
Any grouping you need
Split by project, epic or any Jira field, such as issue type to compare bug work with new features.
A product specialist walks you through the forecasts, the availability reports and planned vs actual in a live demo, and answers the questions your leadership asks.
Schedule demoPlanned vs actual
“Every project runs over, and we never learn which estimates were wrong.”
Planned vs Actual: Estimates Against Time Spent
The Planned vs Actual Report compares each Jira issue's estimate with the time spent plus the time still needed, and marks it On Track, Underestimated or Overestimated against a deviation you choose. Roll it up by epic, project, sprint or any Jira field to see where estimates miss.
You decide what counts as on track
Set an acceptable deviation, say 10%, and only the real misses change color.
Issue by issue, or rolled up
The sample project is 7% over in total, while one issue ran 62.5% over and another came in 25% under.
Plan against logged time, over time
The Planned vs Actual Chart puts team capacity, scheduled time and logged time side by side, week by week or month by month.
Issue Planned vs Actual Report for the sample Mobile App project, October 2026, with the Team Planned vs Actual Chart for August to October. Set the acceptable deviation to 0%, 10%, 20% or 30% and the statuses update.
At 10%: 3 on track, 3 underestimated, 1 overestimated. The project as a whole is +7.19%, on track.
Sharing
“Leadership won't open another app.”
Reports on Jira Dashboards, in Confluence and in Excel
Put any ActivityTimeline report or chart on a Jira dashboard as a gadget, embed it in a Confluence page, or bookmark it and share it. Every report also downloads to Excel.
The guide to reports in JiraA Jira dashboard with the Team Capacity Chart and a Planned vs Actual gadget.
On a Jira dashboard
Add any report or chart as a gadget, next to the Jira gadgets your managers already check.
A Confluence status page with an embedded ActivityTimeline report.
In a Confluence page
Embed the gadget in a status page, so the page shows the current numbers.
Bookmarked reports, some shared with the team and some private.
Saved and shared
Bookmark a configured report, keep it private or share it with your team, and open it again next month in one click.
The Resource Utilization Forecast downloaded as an Excel file.
Excel in one click
Download any report to Excel for the monthly management pack.
Where Reports Fits
ActivityTimeline has five modules that share one plan and one set of worklogs. Reports reads from all of them. It doesn't approve time or put a price on hours: Timesheets and Finances do that.
1
Plan
Planner
Every person's and every team's Jira work on one timeline.
Open Planner
→
2
Track
Workspace
Each person sees their week and logs time in seconds.
Open Workspace
→
3
Approve
Timesheets
Review, approve and lock the time your team logs.
Open Timesheets
→
4
Analyze
Reports
Forecast capacity and compare planned with actual.
You are here
5
Budget
Finances
Turn logged time into cost, revenue and margin.
Open Finances
→
Questions About ActivityTimeline Reports
Answers about forecasts, availability, planned vs actual and sharing reports in Jira.
Still have a question?
Contact us through the support portalRead the Reports documentationTry ActivityTimeline Reports in Your Own Jira
Start a 30-day free trial on your own Jira, or see Reports in a live demo with a product specialist.
Team Utilization Forecast for the sample Product and Platform teams over the next four weeks.
